RENTAL CONTRACT FORM
Contact Information:
RVATotes
Call Us at 804-966-0040
Website: www.rvatotes.com
1. Equipment Rented
RVATotes rents reusable moving boxes, dollies, wardrobe boxes, and related moving equipment (collectively, the “Equipment”) to Customer as specified in the applicable invoice, order details, or booking confirmation.
2. Care, Custody, and Control
Customer acknowledges that Customer has care, custody, and control of the Equipment while it is at Customer’s location and until it is picked up by RVATotes. Customer accepts full responsibility for any loss of or damage to the Equipment while in Customer’s possession, excluding ordinary wear and tear.
3. Fees for Lost or Damaged Equipment
If any Equipment is lost, damaged, destroyed, or not returned while in Customer’s possession, Customer agrees to pay the full retail replacement value of the item(s). Retail values are as follows:
$40 for each regular box
$80 for each dolly
Additional equipment not listed above may be charged at RVATotes’ then-current retail replacement value.
4. Cleaning Fee
Equipment returned in a condition requiring deep cleaning due to excessive dirt, residue, misuse, or unsanitary condition will be subject to a $10 cleaning fee per box or item requiring deep cleaning.
5. Delivery, Pickup, and Scheduling
Customer is solely responsible for scheduling and being present for delivery and pickup appointments. If Customer fails to provide at least 24 hours’ notice to reschedule an appointment, RVATotes may charge an additional delivery or cancellation fee of $30.
6. Rental Period and Late Returns
Customer is solely responsible for returning the Equipment by the agreed return or pickup date. Additional rental charges of $25 per day will apply for each day the Equipment is not returned beyond the agreed date, unless an extension is approved by RVATotes.
If the Equipment is not returned within 15 days after the agreed return date and Customer has not communicated with RVATotes to extend the rental, Customer will be deemed to have purchased the Equipment and will be charged the full retail replacement value for each unreturned item.
7. Rental Extensions
Rental extensions must be requested by phone, email, or text and should be requested at least 24 hours before the scheduled pickup date. RVATotes will attempt to accommodate extension requests but cannot guarantee availability. Approved extensions will be charged based on the additional rental period.
8. Payment Terms
Payment is due at the time the order is placed. Rental extensions, late fees, damage charges, replacement charges, cleaning fees, and other amounts due under this Agreement may be charged automatically based on the terms of this Agreement.
Customer acknowledges that Customer’s credit card may be kept on file for the duration of the rental and Customer authorizes RVATotes to charge the card for all amounts due under this Agreement, including orders, extensions, damages, cleaning fees, late fees, cancellation fees, and replacement costs.
9. Ownership
All Equipment is and shall remain the sole and exclusive property of RVATotes at all times. Customer acquires no ownership interest in the Equipment by virtue of this Agreement.
10. Use of Equipment
Customer agrees to use the Equipment only in a safe, lawful, and reasonable manner. No alterations may be made to the Equipment. Only removable labels approved or provided by RVATotes may be used on the Equipment. Customer may not assign, transfer, or encumber this Agreement or the Equipment.
The Equipment may not be transported outside RVATotes’ service area without prior written consent from RVATotes.
11. Inspection and Acceptance
Upon delivery, Customer shall inspect the Equipment and promptly notify RVATotes of any damage or condition making the Equipment unsuitable for normal use. If Customer does not promptly notify RVATotes, the Equipment will be deemed accepted in satisfactory condition.
12. Warranty Disclaimer
RVATotes warrants only that the Equipment will be in satisfactory operating condition at the time of delivery and will replace, at no charge, any Equipment that fails during normal use. Except as expressly stated above, the Equipment is provided “as is,” and RVATotes disclaims all other warranties, express or implied, including any implied warranties of merchantability or fitness for a particular purpose, to the fullest extent permitted by law.
13. Risk of Loss
During Customer’s possession and control of the Equipment, all risk of loss, theft, destruction, or damage to the Equipment from any cause whatsoever shall be the sole responsibility of Customer. The cost to repair or replace damaged or unreturned Equipment may be charged to Customer’s credit card.
14. Indemnification and Limitation of Liability
Customer agrees to indemnify and hold harmless RVATotes from and against any claims, liabilities, damages, losses, and expenses arising out of or related to Customer’s use, misuse, possession, transportation, or storage of the Equipment.
RVATotes shall not be liable for any injury, loss, damage, delay, incidental, indirect, special, punitive, or consequential damages, including lost profits or commercial loss, arising out of or related to this Agreement or Customer’s use of the Equipment, regardless of the legal theory asserted.
15. Taxes
Customer agrees to pay all applicable sales, rental, and other taxes associated with the rental of the Equipment.
16. Default and Remedies
Customer will be in default under this Agreement if Customer:
fails to make any payment when due;
breaches any term of this Agreement; or
becomes insolvent or is the subject of any bankruptcy or similar proceeding.
Upon default, RVATotes may declare all unpaid amounts immediately due and payable, terminate this Agreement, and recover the Equipment wherever located, to the extent permitted by law. Customer agrees to pay all reasonable costs of collection and recovery, including legal fees and expenses, if incurred.
17. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to conflict of law principles. Customer agrees to submit to the jurisdiction of the appropriate state or federal courts located in Virginia for any dispute arising under this Agreement.
18. Entire Agreement
This Agreement, together with any applicable invoice, order confirmation, or booking details, constitutes the entire agreement between the parties regarding the rental of the Equipment and supersedes all prior discussions or understandings relating to its subject matter.
19. Acceptance
By placing an order, accepting delivery, or paying for Equipment from RVATotes, Customer acknowledges that Customer has read, understood, and agrees to be bound by this Agreement.
Loading, please wait...